SUBMIT RFP

BUSINESS EVENTS can now be held under the Standard Operating Procedures (SOPs) regulation drawn up by the industry leaders. Each and every individual involved will have their roles and responsibilities, from a Venue Operator up to individual Attendees. The SOP will be divided into 3 stages – pre-event, during-event and post-event. Below are the summary of the new guidelines:-

Venue Operator

  • Venue Staff

To have daily temperature check, and mandatory to wear mask

  • Common Areas

To be sanitized at least 3 times a day, and hand sanitizers must be made available throughout the venue

  • HIgh-touch Areas e.g. door handle, elevator button, escalator handle,toilet

To be sanitized every hour

  • Event Set-up

Arrangement of tables and chairs in the venue must have at least 1 metre distancing or more.

Organizer

  • Documentation

To have documentation (Travel & Health Declaration, and daily temperature record) of every ground staff involved (including the external parties who enter the venue)

  • Establish An Effective Communication Channel

The liaison person in the organizing team will be nominated along with the designated public health agency. Contact information should be shared that includes 24hr  availability

  • Risk Assessment

A comprehensive risk assessment involving the expected number of visitors, countries of origin, current pandemic status etc will be studied at the begining of the planning phase, reviewed regularly and to be updated prior to the handover to the operational phase

  • Coordination Meetings

Organizer, external suppliers and venue operators will go through the approved SOP and touch on the detailed move in/out schedule, set-up days requirements, worker passes etc.

  • Contract Tracing

Pre-Registration system along with Health & Travel Declaration will be required to control admission.

Supplier

  • Crew

To submit a full list of crew who will be involved at the venue, to have daily temperature check, and mandatory to wear a mask

To adhere and understands the SOP

  • Equipment & Structures

To ensure all equipment/structures are well sanitized/disinfected before being transported to the venue

Attendees

  • Pre-Registration

To pre-register prior to the event , and adhere to all requirements set prior attending the event

Venue Operator

  • Staff

Mandatory to wear mask

Any staff with temperature 37.5°C or displaying any symptoms will be denied entry.

  • Entrance & Exit Point

To set designated entrance and exit point to the venue

  • Thermal Scanner

To prepare thermal scanner at designated entrance. Anyone with temperature 37.5°C or displaying any symptoms will be denied entry.

Organizer

  • Staff

Mandatory to wear mask

Any staff with temperature 37.5°C or displaying any symptoms will be denied entry.

  • Admission

Only grant pre-registered attendees with complete information to enter the venue

To closely monitor on the venue headcount.

Recycling of lanyard will not be encouraged

  • Crowd Control System

Head Count System will be implemented at all entrances to monitor the number of attendees at the venue

Only a maximum number of 250 participants for every 1000sqm gross area will be allowed inside the event site at one time

  • Medical Facilities

Any suspected cases must be reported to medical unit for medical attention

Isolation facilities will be required for participants who develop symptoms while they are waiting for health assessment is required

Ambulance & medical assistance must be made available on site.

  • Continuous Communication

To prepare signages for attendees to remind them on the general SOP

Supplier

  • Staff

Mandatory to wear mask

Any staff with temperature 37.5°C or displaying any symptoms will be denied entry.

  • Food Preparation

Any F&B items will be pre-packed individually or served in a covered container

Attendees

  • Pre-Registration

Attendees will be advised to pre-register to avoid crowd at the registration/entrance area

  • Health Self-Monitoring

Attendees will be advised to monitor own health, and should the attendees are feeling unwell on event day, they will be discouraged to attend.

Venue Operator

  • Staff

 

To sanitize the venue after usage

Organizer

  • Documentation

A master record of all individuals who were present at the event will be kept for at least 6 months or whichever period as directed by the Minisitry of Health. This is only for the use of contact tracing should the need arise.

Supplier

  • Staff

Mandatory to wear mask

Any staff with temperature 37.5°C or displaying any symptoms will be denied entry.

  • Food Preparation

Any F&B items will be pre-packed individually or served in a covered container

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